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How to Access the Artist Funds for Spreading Excellence (JPASE)

While this funding applies mainly to Artist events, it can also serve for sponsoring external events. Requirements are that:

the event fits with the Artist objectives on Embedded Systems Design
promoting Integration and European Excellence,

it provides good visibility for Artist,

it is world class, and

has Artist partners involved in the organisation.

Please follow these steps for allocating funds for
Spreading Excellence (workshops, schools, etc).
These apply for both Artist and external events.

1	Description and Budget The organiser provides a description and a simple budget detailing the main posts (travel, etc). The Artist contact for the event sends these to the cluster leader and the Technical Coordinator. Short description and rationale for sponsoring by Artist (1 or 2 paragraphs suffice) Simple budget stating the main expenses The name, affiliation, role, and contact information of the main organiser NB: The Artist contact will be channelling the funds and will include the corresponding invoice in their financial reporting.
2	Approval The event needs to be approved by the corresponding Artist cluster leader, for spending on that cluster’s Joint Programme of Activities for Spreading Excellence (JPASE) budget.
3	Web Site for the Event The event’s web site must reference the Artist web portal on its home page, via a linked logo. This referencing must appear permanently on the event’s website. Artist web portal For publication through the Artist web portal, we’ll also need: a small logo (see examples on the Artist web portal) a 3-line description of the event, focusing on contents URL for the event
4	After the Event We would greatly appreciate if the following could be made publicly available, via the event’s website: the slides names and affiliations of the participants a short public report containing the list of participants, main findings and conclusions, next steps.
5	Payment Payment is made via an invoice sent by the organiser (legal entity may not be an Artist partner), to the Artist contact, who will be channeling the funds (in general, this is NOT the coordinator). The invoice is then included reimbursed to the Artist partner in the lump sum Artist payment after the costs have been accepted by the European Commission. Reminder: All costs within the Form C must be covered by an Audit Certificate, before the end of the contract.