Artist Procedures
How to Access the Artist Mobility Funds
| While this funding applies mainly to Artist core partners, it can also serve for sponsoring mobility for affiliated partners. Regular travel to internal and external events for Artist partners is generally covered by each partners’ own Artist budget, and is not subject to these procedures. |
Requirements are that: For visits to events, the visitor should be an Artist core or affiliated partner, or an invited speaker. Sponsoring by Artist must be acknowledged on the event’s website. For non-event visits (to or from an Artist partner), either the visitor or the visitee must be an Artist core partner. The topics covered in the visit fit with the Artist objectives on Embedded Systems Designpromoting Integration and European Excellence, Funding for mobility covers only travel and lodging, at economy rates - any manpower costs should come from the partners’ regular JPRA budgets, The costs incurred meet the Artist contractual requirements specified in section II.19 of the EC Contract’s General Conditions. In particular, "they must be actual, economic and necessary for the implementation of the project". Actual means they are real costs. Economic means they are reasonably-priced (eg: economy-fare travel is mandatory). Necessary means we can’t do without them. Also, they must be incurred within the timeframe of the project. See the General Conditions cited above for details. Please note that for manpower costs, the persons covered need to be employed by the partner chanelling the funds. |
Mobility may be used for visits between partners
and for attending specific Artist-related events.
| 1 | Description and Budget The Artist organiser for the visit provides a short description and a simple budget detailing the main posts (travel, etc), to be sent to the cluster leader and the Technical Coordinator. Short description (1-2 sentences) Simple budget stating the main expenses The name, affiliation, role, and contact information of the visitorNB: The Artist organiser will be channelling the funds and will include the corresponding invoice in their financial reporting. |
| 2 | Approval The event needs to be approved by the corresponding Artist cluster leader, for spending on that cluster’s Joint Programme of Activities for JPIA/Mobility budget. Once it has been approved, and the amount is known, the Technical Coordinator increases that partner’s budget by a corresponding amount + overheads. |
| 4 | Reporting After the Event A short report (half a page is fine) detailing the main conclusions and next steps should be provided. This will be included in the overall technical reporting to the reviewers. |
| 5 | Payment All costs are incurred by the Artist organiser, who will be channeling the funds (in general, this is NOT the coordinator). These costs are then reimbursed to the Artist partner in the lump sum Artist payment after the costs have been accepted by the European Commission. Reminder: All costs within the Form C must be covered by an Audit Certificate, before the end of the contract. |
(c) Artist Consortium, All Rights Reserved - 2006, 2007, 2008, 2009